DATA RETENTION POLICY

• EPG Ready seeks to ensure that it retains only data necessary to effectively conduct its program activities and work in fulfillment of its mission.
  The need to retain data varies widely with the type of data and the purpose for which it was collected. EPG Ready strives to ensure that data is only retained for the period necessary to fulfill the purpose for which it was collected and is fully deleted when no longer required. This policy sets forth EPG Ready’s guidelines on data retention and is to be consistently applied throughout the organization.

• EPG Ready retains only that data that is necessary to effectively conduct its program activities, fulfill its mission and comply with applicable laws and regulations. Reasons for data retention include:
  • Providing an ongoing service to the data subject (e.g. sending a newsletter, publication or ongoing program updates to an individual, ongoing training or participation in EPG Ready’s programs, processing of employee payroll and other benefits)
  • Compliance with applicable laws and regulations associated with financial and programmatic reporting by EPG Ready to its funding agencies and other donors
  • Compliance with applicable labour, tax and immigration laws
  • Other regulatory requirements
  • Security incident or other investigation
  • Intellectual property preservation
  • Litigation
• EPG Ready has set the following guidelines for retaining all personal data as defined in the Institute’s data privacy policy.
  • Website visitor data will be retained as long as necessary to provide the service requested/initiated through the EPG Ready website.
  • Contributor data will be retained for the year in which the individual has contributed and then for [Duration] after the date of the last contribution. Financial information will not be retained longer than is necessary to process a single transaction.